Administrative Assistant

Town of Ignacio   Ignacio, CO   Full-time     Administration / Clerical
Posted on September 16, 2022
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Administrative Assistant

Supervisor: Clerk/Treasurer

FLSA Status: Non Exempt

Department: Administration

Position Status: Part Time

Date Created: 08/10/2022

POSITION SUMMARY: Performs a variety of customer service related duties in the management of the Town’s government.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Receives all payments from customers and manages cash drawer in accordance with Town procedures.  Reconciles daily revenue and makes daily bank deposits when scheduled.  Assists with mailing utility bills, newsletter, late notices and other correspondence.  Assists with all license (i.e. business, contractor, vendor, dog) issuance and procedures.  Coordinates reservations and use of Shoshone Park and Community Room.  Answers all phone calls and routes to appropriate department.  Serves as Notary Public for public and Town matters.  Picks up daily mail and sorts and processes in accordance with Town procedures. Posts Town Board and Planning Commission meeting agendas per direction of Town Clerk.  Creates action minutes for all Planning Commission meetings.  Provides public records and information to the public upon request.  Handles coordination of Gas Leak Emergencies/maintenance requests as needed.  Maintains forms and documentation for the Public Works Department.  Fields police requests for VIN inspections.  Assists Town Manager, Chief of Police, Public Works Director, and Clerk/Treasurer as needed.  Performs other job related duties as required or requested.

QUALIFICATIONS  High School Diploma or GED equivalent required.  Working knowledge of computers and cash register.  Skills in operating personal computer, word processing, excel, cash register, 10-key calculator, phone systems, fax machine and copy machine.  Must possess valid Colorado State driver’s license and be insurable under the Town vehicle insurance policy. $15.00-$18.00/hour, depending on qualifications, with no benefits.

This position is open until filled.

The Town is an Equal Opportunity Employer.