Deputy Public Trustee

La Plata County Treasurer's Office   College Heights Durango, CO   Full-time     Legal
Posted on July 12, 2022

CLASS TITLE: Deputy Public Trustee

GRADE: G10

DEPARTMENT: TREASURER

FLSA STATUS: N

REPORTS TO: TREASURER

DATE: June 15, 2022

JOB SUMMARY: Under general direction of the County Treasurer (elected official), this position administers the Public Trustee function, as well as performs treasurer related duties as needed. This role is responsible for following the Colorado state statutes, primarily in CRS Title 38, CRS Title 39 and CRS Title 30, as well as others associated with the Public Trustee and Treasurer functions. The person in this role must exercise initiative and independent judgment in all assigned functions and tasks, as well as exemplify the values of accountability, integrity and respect. The following statements are intended to be illustrative of the essential functions of the role, and do not include nonessential or peripheral duties that are also required to be performed by the role. The elected official reserves the right to modify or change duties as required.

ESSENTIAL JOB FUNCTIONS: Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible. • Assists the public, title company employees, mortgage, escrow and bank employees, as well as attorneys in person, on the phone, via e-mail, or regular mail. • Processes releases of deeds of trust in person, through the mail and via email. Researches and signs legal documents, collecting any public trustee funds due; works to resolve difficult and emotional situations. Ensures all statutory documents are included in the files. Ensures compliance with state-mandated reporting and processing deadlines. • Responsible for the entire foreclosure process, including processing releases of deeds of trust and bankruptcies, following the statutes in Title 38. Must be able to interpret complex foreclosure issues such as bankruptcies, junior lienors, legal obligations, etc. • Responds to attorneys’ verbal and written requests on legal and technical subjects related to the foreclosure process and documentation needs. Must be able to research and cite statutes. • Responds to customer requests for information and documentation of the foreclosure process and on curing foreclosures. • Maintains accounting records associated with releases of deeds of trust and foreclosures. Ensures accurate reporting of these statistics. • Maintains the public trustee website with respect to foreclosure auctions. • Conducts foreclosure auctions in accordance with state statutes. • Assists Treasurer with Treasurer Deed process. • Assures that assigned accounts/activities are processed, recorded and filed accurately and in a timely manner. This involves researching and compiling information, notifying affected individuals of action, collecting fines or fees. • Interacts with others outside one’s own office to exchange appropriate information regarding balances, warrants processed, records, or other related information; provides advice, solves problems, and maintains cooperative and efficient relations needed to perform duties. • Balances out cash, checks and other receipted funds on a daily basis. Reviews summary reports with the Treasurer. May serve as back up for funds receipting during high volume periods. • Creates back up documentation for treasurer and public trustee disbursements. • Keeps Treasurer informed of issues and potential issues arising in the office.

MISCELLANEOUS: • Performs those day-to-day activities that are required to keep the department functioning effectively, but are not specifically related to assignment. • Performs other related duties as required.

EXAMPLES OF REQUIRED SKILLS, KNOWLEDGE AND ABILITIES Skills in: Computer operation (Tyler) and associated spreadsheet (Excel), accounting information, and word processing (Word).

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers. Able to discern when a customer complaint is indicative of a systemic or process problem, and works to solve this issue.

Drive for Results: Very bottom-line oriented: how can the task be done better, faster, cheaper. Balances results with teamwork. Fights through barriers to success. Sets high standards.

Problem Solving: Uses logic and methods to solve complex difficult problems with effective solutions. Is able to integrate diverse systems or processes.

Process Management: Understands how to separate and combine tasks into efficient work flow. Sees opportunity for integration.

Conflict Management: Good at focused listening. Able to see things through the eyes of others. Finds common ground and points of agreement.

Informing: Provides information to people who need to know in order to do their jobs. Provides timely information so others can make more accurate decisions. Discloses assumptions.

Communication: Is able to write and speak clearly and succinctly in a variety of communication settings and styles. Can match style and level of communication to the intended audience. Can get the message across and have the desired effect on the audience.

MATERIAL AND EQUIPMENT USED: General Office Equipment

MINIMUM QUALIFICATIONS REQUIRED: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities for this position would be:

Education and Experience: High school graduate or GED. Some coursework in accounting, bookkeeping, tax, title research or related business courses. At least three years’ experience in a public trustee office, title company or related field dealing with real estate.

Licenses and Certifications: None MS Office: Excel, Word

Working Conditions and Physical Demands: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are moderately quiet. Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds.

Full Time with medical, dental, vision, retirement & paid parental leave benefits $23.11/hour. Application deadline 4 pm 7/28/22.

We are an Equal Opportunity Employer.


La Plata County Treasurer's Office

College Heights Durango , CO