Senior Clerk & Recorder Technician

La Plata County Clerk & Recorder   Durango, CO   Full-time     Health Care Provider
Posted on May 5, 2022
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CLASS TITLE:              CLERK & RECORDER TECHNICIAN - ELECTIONS                                                 GRADE: G07

DEPARTMENT: COUNTY CLERK & RECORDER                                                                                FLSA STATUS:  N

REPORTS TO:              COUNTY CLERK                                                                                                    DATE: 02/98

REV DATE: 05/02, 01/13, 05/22

 

JOB SUMMARY:

Serves as a lead staff member and performs clerical and administrative functions related to the operations of the County Clerk's office: Which include assisting the public in a tactful and courteous manner in all business related to recording and elections.   

 

ESSENTIAL JOB FUNCTIONS:

Essential functions may include any of the following tasks, knowledge, skills and other characteristics.  The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible.

 

Receives all documents to be recorded in the County or filed with the clerk; examines documents for proper content; collects proper fees; records and indexes documents on a computer; recognizes legal descriptions and listings of grantor/grantee; assists the public in locating documents; makes frequent copies and performs searches as requested for both internal and external customers. Preserves and maintains historic county archived documents.

Issues marriage and civil union licenses.

Responsible for maintaining and monitoring accounts; prepares and sends invoices, posts and processes payments; balances daily receipts and department wide workbooks; prepares daily deposits.

Registers new voters and updates registration rolls; proofreads data entry to ensure accuracy.
 
Conducts election under the supervision of the County Clerk and Elections Administrator; prepares election materials and assist in testing voting equipment; issues ballots for mail ballot and in-person voting; answers questions from the public regarding registration, voting and the election process.

Regular and predictable in-person attendance is required.

IMPORTANT JOB FUNCTIONS:

Maintains and upgrades professional knowledge, skills, and development by attending trainings as well as completing the Colorado Election Certification program within 6 months of hire.

Disseminates a variety of information to various agencies, divisions, and departments via telephone, mail, email or fax.

Serves as backup for other positions within the department.

Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

Computer and Software

General Office Equipment

Microfiche Equipment

Election Tabulation Software and Equipment

Colorado Revised Statutes

 

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High School diploma or GED; and,

One to two years of progressively responsible related experience; or,

Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

None.

 

KNOWLEDGE, SKILLS AND ABILITIES:

All applicable state, federal and local laws, rules and regulations.

Basic accounting and bookkeeping procedures.

Record keeping, report preparation, filing methods and records management techniques.

Standard business arithmetic, including percentages and decimals.

Correct English usage, including spelling, grammar, punctuation, and vocabulary.

General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment.

Computer applications related to the work.

Skill in:

Using tact, discretion, initiative and independent judgment within established guidelines.

Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.

Typing at a rate of 40 net words per minute.

Organizing work, setting priorities, meeting critical deadlines, and following up assignments with minimum direction.

Customer service techniques.

Communicating clearly and effectively, orally and in writing.

Ability to:

Ability to perform highly detailed work in a fasted paced environment accurately.

Ability to maintain a courteous and helpful manner in dealing with the public.

Ability to establish and maintain effective working relationships with a variety of individuals. 

Ability to read and interpret documents such as rules, statutes, forms and procedure manuals.

Working Conditions and Physical Demands:

Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.

The incumbent's working conditions are moderately quiet.  Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds

Must be a resident of La Plata County. $17.34/hour DOE. Full Time with medical, dental, vision, retirement & paid parental leave benefits. Deadline 4 pm 5/22/22.

We are an Equal Opportunity Employer.