JOB SUMMARY: Under general supervision, manages County grant administration activities. Maintains a schedule of grant reporting deadlines and requirements, and ensures accurate and timely preparation of grant billings and reports. Assists County departments in the completion and submission of grants. Manages the financial tracking functions related to any applicable Federal or State grants.
ESSENTIAL JOB FUNCTIONS: Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible. Tracks, monitors and manages expenditures associated with Federal, State and local grants. Ensures compliance with all required financial reporting. Manages invoicing and expense tracking for the County's response and recovery grants. Creates, maintains and monitors grant budgets and expenditures. Reconciles grant accounts with the County Budget on a regular basis Maintains appropriate documentation per the County policies and federal audit requirements. Assists with records tracking management system for the Finance department. Performs other related duties as assigned. Regular and predictable attendance is required.
MATERIAL AND EQUIPMENT USED: Calculator Computer General Office Equipment
MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: High School diploma or GED; and, Three to four years of progressively responsible related experience; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Licenses and Certifications: None.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of: Basic bookkeeping principles and practices. Knowledge of applicable federal, state and local laws, codes, rules & regulations applicable to grants and cooperative agreements and the ability to read, interpret, and apply laws, rules, and regulations. Knowledge of FEMA processes is a plus. General office procedures, policies and practices, as well as basic knowledge of computer/VDT and other general office equipment. Recordkeeping, report preparation, filing methods and records management techniques. Standard business arithmetic including percentages and decimals. All applicable state, federal and local laws, rules and regulations. Computer applications related to the work.
Skill in: Using tact, discretion, initiative and independent judgment within established guidelines. The use of a personal computer and general office equipment. Comprehensive communication skills sufficient to provide written and verbal correspondence/reports to program and management officials at the department, County or State level.
Ability to: Manage grant-funded projects and administer grant funds. Research and resolve questions and concerns effectively. Prepare and timely file federal and state grant reports. Ability to understand and carry out oral and written instructions. Ability to establish and maintain effective working relationships with a variety of individuals. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions.
Working Conditions and Physical Demands: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are moderately quiet. Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds.
Full Time with benefits $22.15-27.13/hour depending on experience. Applications due 4 PM 5/15/22.
We are an Equal Opportunity Employer.