Finance - Accounting Technician
LA PLATA COUNTY
Finance - Accounting Technician: Provides maintenance & review of financial records, including recording A/P transactions accurately & in a timely manner; reviewing invoices for proper authorization & correct expenditure account, budget, & a proper county purpose; reconciling accounts payable transactions; prepares an analysis of accounts; produces monthly reports; audits & processes credit cards bills; provides supporting documentation for annual audits; & ensures all transactions are performed in compliance with local, state & federal guidelines. Must have excellent verbal & written communication skills & ability to work independently. HS diploma with 2-3 years of experience. Full Time with medical, dental, vision, retirement, 38+ paid vacation/holiday days, 13+ paid sick days & paid parental leave benefits. $26.71-27.21/hour DOE.
Applications due 4 PM 9/24/23.
We are an Equal Opportunity Employer.
CLASS TITLE: ACCOUNTING TECHNICIAN
FLSA STATUS: N
REPORTS TO: VARIOUS
The duties of the Accounting Technician include but are not limited to the maintenance and review of financial records, including recording accounts payable transactions accurately and in a timely manner; reviewing invoices for proper authorization and correct expenditure account, budget, and a proper county purpose; reconciling accounts payable transactions; prepares an analysis of accounts; produces monthly reports; audits and processes credit cards bills; provides supporting documentation for annual audits; and ensures all transactions are performed in compliance with local, state and federal guidelines.
ESSENTIAL JOB FUNCTIONS:
Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible. Processes invoices for payment including: reviews for appropriate purchase order, reviews for correct budget account number and authorized signatures, advises purchasing or designated department personnel regarding problems with invoice(s), recommends solutions for problems, enters invoices into the accounts payable system to produce a voucher, proofs vouchers for correctness, attaches appropriate documentation to invoice(s)/vouchers and files with accounts payable records. Determines weekly work schedule; resolves problems regarding invoices. Provides technical assistance regarding inquiries from vendors, the purchasing department, and others regarding past due invoices, vendor accounts, and other problems. Verifies vendor statements to reconcile with invoices paid. Maintains current records and files. Responds to all accounts payable issues raised by auditor; assists with budget, audit and other accounting-related tasks as assigned. Prepares and mails 1099s to vendors; prepares 1099 summary report. Provides technical assistance to departments regarding status of budget accounts; produces reports as required. Receives, receipts, records, posts and accounts for funds, posts charges and payments to accounts for County services, researches problems, prepares client billings and runs related reports; tracks unpaid invoices and initiates collection of charges; balances paperwork including, checks, cash receipts and money, balances worksheet, assists others in balancing cash drawers. Answers telephone, screens calls and routes calls; provides the public with general information regarding department services and responds to complaints and requests. Coordinates department's annual capital assets inventory, recording location of each asset and determining what happened to missing assets. Compiles information into a summary report for review by others. Conducts billing process for public records searches; maintain reconciliation between total billing and individual accounts. Assists individuals in researching records; inputs and changes information in County record books. Assists in training other staff members in computer programs. Types, files and distributes correspondence, reports, records, forms, documents, and lists; assures accuracy and completeness. Ensures quality standards and compliance with regulations are maintained. Orders and maintains supplies and forms as necessary. Performs other related duties as assigned. Regular and predictable attendance is required.
MATERIAL AND EQUIPMENT USED: General Office and Computer Equipment
MINIMUM QUALIFICATIONS REQUIRED:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities for this position would be:
Education and Experience: High School diploma or GED; and, Two to three years of progressively responsible related experience; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications: None.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of: General accounting principles and practices, including double entry bookkeeping systems. Basic budgetary principles and practices. General office procedures, policies and practices, as well as basic knowledge of computer/VDT and other general office equipment. Recordkeeping, report preparation, filing methods and records management techniques. Standard business arithmetic, including percentages and decimals. All applicable state, federal and local laws, rules and regulations. Computer applications related to the work.
Skill in: Using tact, discretion, initiative and independent judgment within established guidelines. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Using a computer terminal to accurately and rapidly enter and retrieve data and information. Accurately proofreading copy with accompanying knowledge of grammar, punctuation and spelling. Using mathematics. Communicating clearly and effectively, orally and in writing. Typing at a rate of 45 net words per minute.
Ability to: Ability to establish and maintain effective working relationships with a variety of individuals. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth. Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals. Ability to deal with problems involving several concrete variables in standardized situations. Ability to understand and carry out oral and written instructions.
Working Conditions and Physical Demands: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are moderately quiet. Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds.