Assesor's Office - Property Records Technician Senior

La Plata County   Durango, CO   Full-time     Administration / Clerical
Posted on February 1, 2024
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LA PLATA COUNTY

Assesor's Office - Property Records Technician Sr: Seeking friendly front office candidate w/ a background in customer service. Responsible for greeting customers in person & on the phone, providing information on matters of ownership, basic appraisal law, & office procedures; performs a variety of clerical duties in the maintenance of real estate ownership records. Ability to multi-task & strong computer skills required. Full Time with medical, dental, vision, retirement & paid parental leave benefits. $20/hour. Deadline 4 PM 2/17/24. We are an Equal Opportunity Employer.

CLASS TITLE: SENIOR PROPERTY RECORDS TECHNICIAN

GRADE: G06

PERSONAL PROPERTY TECHNICIAN

DEPARTMENT: ASSESSOR

FLSA STATUS: N

REPORTS TO: OIL AND GAS ANALYST

DATE: 12/16

JOB SUMMARY: Serves as lead staff member and performs a variety of complex clerical duties in the maintenance of real estate, personal property and/or mineral ownership records; examines forms, deeds and related documents for accuracy, completeness, validity and legality; ensures taxes are billed correctly and on a timely basis

ESSENTIAL JOB FUNCTIONS: Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible. Carries out lead staff member responsibilities including: training in job skills, assigning and directing work, making recommendations in performance appraisal, and reporting problems to supervisor. Processes and maintains deed records pertaining to real estate, personal property and mineral properties, including: examining all documents to assure accuracy, completeness, validity and legality; evaluating and tracking property transfer declaration forms; matching property to maps; transferring property from recorded deeds; ensures proper documents are attached in Laserfiche; enters related information into the computer database; copying records; and maintaining filing systems. Performs the maintenance of ownership records and the defense of value of all personal property, oil and gas properties and equipment; updates production data, royalties, drill rig valuations; makes annual audit visits to personal property and oil and gas accounts verifying data rendered on declaration forms. Provides information to business owners, other jurisdictions, and city agencies on personal property assessment process and explains state and local personal property tax laws. Compiles personal property data for the purpose of taxation; prepares personal property declarations, which includes verifying the correctness of taxes owed and calculating late filing penalties, when applicable. Analyzes and compares current and prior taxpayer information to determine if changes in asset listings have occurred; prepares additional tax assessments, when appropriate. Processes personal property declarations by reviewing and analyzing information submitted by business owners; classifies and lists assets for property valuation puposes per statutory requirements. Researches and applies Best Information Available values to accounts that don’t file. Allocates value, evaluates and processes personal property valuation protests, which includes working with business owners to address issues and concerns of valuation. Reviews personal property valuation appeals and prepares material for valuation defense, which includes a formal response to protests, appeals and complains and defends decisions before the County Board of Equalization. Manages the Senior and Veterans exemption programs, determines property used and defends decisions in the event of a protest from an unqualified Senior. Interprets legal descriptions to identify property splits or consolidations; verifies and modifies legal descriptions; develops and distributes correspondence to property owners. Calculates and prorates property values and changes tax status; changes files to reflect tax status. Resolves complex discrepancies in recorded documents; conducts research and analysis; provides information and interprets requirements or procedures to groups or individuals relating to department functions and/or changes in state laws. Prepares complex, routine and non-routine reports utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports Processes abatement petitions; calculates tax refunds; enters information into computer system; maintains files. Processes tax district changes; determines validity and effective dates; contacts and advises taxing authorities Enters data from protest information; provides staff with appraisal information; creates computer database to track protest processes. Completes mobile home authentification forms; calculates prorated taxes. Assists in developing department operating policies and procedures. Orders and maintains office supplies. Assists public via telephone, personally, and mail by providing written or oral information and assisting them in locating information. Interacts with surveyors, appraisers, attorneys, law enforcement personnel, real estate personnel, right-of-way agents, oil and gas company personnel, title company personnel, tax agents and others regarding legal descriptions, title searches, easements, survey plats, parcel ownership, parcel history, etc.

IMPORTANT JOB FUNCTIONS: Transfers property ownership from recorded deeds. Serves as backup for data processing reporting requirements. Assists in other clerical duties in the office such as typing, filing, computer entry, errands, mail, and other tasks. Performs other related duties as assigned. Regular and predictable attendance required. MATERIAL AND EQUIPMENT USED: Computer General Office Equipment Engineering Scale

MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: High School diploma or GED; and, One to two years of progressively responsible related experience; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications: None.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of: Departmental procedures and policies. Real estate terminology. Legal description interpretation. Mathematics, including geometry, percentages and ratios. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Record keeping, report preparation, filing methods and records management techniques. Standard business arithmetic, including percentages and decimals. All applicable state, federal and local laws, rules and regulations. Mapping conventions, principles and legal descriptions. Deed language and conventions. Basic surveying principles. Computer applications related to the work.

Skill in: Planning, organizing, assigning, directing, reviewing and evaluating the work of staff. Using tact, discretion, initiative and independent judgment within established guidelines. Analyzing and resolving office administrative situations and problems. Using a computer to accurately and rapidly enter and retrieve data and information. Using mathematics. Communicating clearly and effectively, orally and in writing. Reading maps. Researching, compiling, and summarizing a variety of informational and statistical data and materials.

Ability to: Ability to train, assign, schedule, and check accuracy of work to subordinates. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth. Ability to deal with problems involving several concrete variables in standardized situations.

Working Conditions and Physical Demands: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are moderately quiet. Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds.