Accounting Technician III - Accounts Receivable - Accounting Office #GSA-2022-4-CL0059
Fort Lewis College
5/6/2022 11:59 PM Mountain
Description of Job
Fort Lewis College, a public institution located in Durango, Colorado, offers degree programs in arts, business, education, health fields, humanities, social and natural sciences, and teacher education. Our inspiring mountain campus is located atop a scenic mesa overlooking historic Durango and situated between the San Juan Mountains and the desert Southwest. We are committed to accessible and high-quality baccalaureate education, and our hallmarks are remarkably close relationships between students and faculty, the freedom of intellectual exploration, and the challenge of experiential learning. Our 3,300 students come from 48 states, 17 countries, with 36% Native American and Alaska Native backgrounds, and 11% Hispanic backgrounds. Durango is a thriving multicultural community of 18,500 set along the beautiful Animas River Valley. Averaging 300 sunny days per year, the community is known for its outdoor lifestyle and friendly, festive atmosphere. Durango is also the cultural and economic hub of the Four Corners region, rich in dining, shopping, and entertainment, and linked with airline service to hubs in Denver, Phoenix, and Dallas.
As part of the Fort Lewis College team the incumbent enjoys these college benefits and as State of Colorado classified employee, this position enjoys a comprehensive benefit plan. Come join Durango's employer of choice!
This work unit exists to support the educational mission of the College by providing essential financial functions. The Accounting Office performs collection and disbursement activities for students, faculty, staff and external vendors; generates and preserves financial records of the institution (accounts receivable, accounts payable, cashiering, payroll, grants and contracts, and debt payments); completes annual financial statements and required state, federal and management reports; develops and enforces policies to ensure that transactions are accurately recorded; that expenditures are made in accordance with the College's fiscal rules, federal grant provisions and contractual agreements; produces federally required tax forms; and protects the College's assets from loss and/or misuse, for the enhancement of Fort Lewis College and the learning environment.
This position exists to support the mission and policies of the Finance and Administration Department by providing technical accounting support to the Accounting Office.
Responsible for collecting, recording, depositing, and reconciling all incoming payments to the College, daily.
Payments received must be recorded accurately in the accounting system.
Payments will include student account payments, private scholarships, departmental deposits, grant deposits, State funding deposits, campus commerce deposits, and others.
Responsible for developing and monitoring controls that ensure deposits are recorded accurately and adequate controls exist to protect College assets.
Investigates and resolves discrepancies.
Enforces, maintains and updates college cashiering policies.
Support departments on campus with their deposits and cashiering needs.
Prepares and monitors petty cash and change funds, coordinates cashiering for the annual POWWOW in April, distributes receipts, troubleshoots problems with the campus cashiering software, and supports the one-stop shop for students (Skyhawk Station).
Answers, researches and resolves questions concerning amounts receipted into specific budget codes.
Monitoring of cash payments received for 8300 reporting.
Student Billing 45%
Answers questions from students, college employees, and other third parties about student account charges and payments and refers questions to the appropriate offices and College personnel, if necessary.
Assists the Student Billing Specialist (Accounting Tech III) with the collections process.
Sends a series of letters and makes phone calls to attempt to collect the student debt before submitting the account to collections. Extended payment plans can be used to help in the collections process.
Authorizes and generates disbursements for financial aid awards due to students after institutional obligations have been paid (i.e. processes student refunds).
Audits are performed to verify the student refunds are appropriate and accurate, including monitoring the return of financial aid (Title IV aid). If an error is detected the appropriate department is contacted and the error is corrected. Refunds will be audited and set daily.
Generates student billing statements weekly.
Backup for the Student Billing Specialist (Accounting Tech III). This includes third party billing, collection management, late fee management, bookstore charges reconciliation, preparation of billing for new terms, year-end tasks, and other billing related tasks.
Monthly review and follow up of outstanding student checks
Additional Duties 10%
Distribute checks to employees
Weekly check printing and assembly for AP checks
Assist with fiscal year-end tasks
Assist with 1098-T outreach for social security numbers
Test software upgrades, and help with software implementations when needed.
Invoice third parties monthly for money owed to the College. This includes courses taught by the College under a memorandum of understanding (MOU) and agencies that buy our goods and/or use our services.
Monitors third party payments.
Collection outreach is done on past due bills.
Please note: This summary of duties is not meant to be all inclusive. Additional duties may be assigned to meet the needs of the College and our students.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Education and Experience:
Three years of technical accounting experience. Technical accounting is defined as any accounting process which typically includes recording, classifying, verifying and reporting
Appropriate college level or business school accounting coursework will substitute for the required experience on a year-for-year basis. A copy of your unofficial transcripts must be submitted at the time of application if using this substitution.
Higher education accounting experience
Experience with Banner
Experience with Touchnet
Experience with a variety of accounting computer systems (Please list those systems within your application materials)
Proficiency with Microsoft Office Suite, especially Excel (Please list within your application materials the years of experience and list the types of formulas you have utilized within Excel)
Active listening skills
Attention to detail
Ability to work independently and as part of a team
Flexibility and adaptability to meet ever changing demands
Accurate data entry and database skills
Work experience with diverse audiences and under-represented groups (Please include within your application materials a statement of how your work experience demonstrates that you have worked successfully with diverse audiences and under- represented groups. In your response, please be sure to include specific examples and the duration of time performing these duties)
Strong interpersonal skills
Strong customer service skills
Strong research and analytical investigative skills
Critical thinking skills
Reading, writing and oral comprehension skills
Written and oral expression skills
Ability to effectively manage multiple priorities and meet objectives.
Ability to work and communicate with internal and external customers to meet their needs in a polite, courteous and cooperative manner. Committed to quality service
CONDITIONS OF EMPLOYMENT
A final job offer is contingent upon the satisfactory completion of a criminal background check. All background checks will be conducted according to Fort Lewis College policy
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (firstname.lastname@example.org), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
All Applicants Please Note:
You must submit your application by the posted job announcement closing date. Fort Lewis College uses email as its primary form of contact. Please provide a valid working email on your application, otherwise, please provide valid contact phone numbers and a valid mailing address.
Fort Lewis College is not responsible for incomplete faxes, lost mail, lost or deleted emails, and does not accept postmarks.
You are responsible for checking your spam filter and/or junk mail for incoming emails from Fort Lewis College and this application website.
Resumes will not be accepted in lieu of a completed application but may be used to supplement information to the application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
Former employees of Fort Lewis College or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
The Assessment Process: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material.
Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. They may also use the application material to assess and rank applicants who meet the minimum requirements, to cut to a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.
Be sure your application material specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the Job Duties, Education and Experience Requirements, Preferred Qualifications, Required Competencies and Conditions of Employment sections as listed above. Upload additional pages if necessary, to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Fort Lewis College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Kristin Polens, Director of Disability Services, at email@example.com or call 970-247-7459.
Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.
To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.
Questions about Title IX sex discrimination?
Office of the Title 9 Coordinator
Kate Suazo, Interim Coordinator
230 Skyhawk Station
1000 Rim Drive
Durango, Colorado 81301
Other discrimination questions?
Office of the Equal Opportunity Coordinator
192 Education Business Hall
1000 Rim Drive
Durango, Colorado 81301
Notice to Prospective Employees:
The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:
Fort Lewis College's alcohol and other drug policy
Sexual assault policy
Campus security policies
The Colorado Riot Offense Statute restriction on enrollment
Where to find registered sex offender information
Crime statistics for the previous three calendar years