Senior Administrative Assistant, Finance Department

Durango School District 9-R   Durango, CO   Full-time     Administration / Clerical
Posted on May 5, 2023

Senior Administrative Assistant, Finance Department

Durango School District 9-R is accepting applications for a Senior Administrative Assistant in the Finance Department. Includes benefits and begins ASAP.

Job Title: Senior Administrative Assistant

Pay Grade: ESP Salary Schedule

Job Family: Administrative Support

FLSA Status: Non-exempt

Department: Central Office Based

Prepared Date: December 17, 2013, rev. 7/1/18

Typical Work Year: 12 months

SUMMARY: Responsible for providing executive level, confidential administrative support to the administrator. Support schools and departments by being a resource of information. Coordinate meetings and activities for the administrator. Act as liaison with all levels of district staff and community representatives. Provide information to the public regarding departments, school, district policies and procedures. Provides clerical support for payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building or department assignment. Prioritize incoming information and serves as a clearinghouse for correspondence. Drafts correspondence on behalf of the administrator. Provide assistance and support by identifying and prioritizing incoming information, appointments, phone inquiries and delegating and/or directing issues to appropriate department or district personnel. Respond to questions regarding district issues, policies and procedures. Provide clerical support for payroll Prepares, proofreads and coordinates the preparation of documents for the administrator. Performs necessary legal research to assist the administrator in the preparation and execution of documents. Create reports and spreadsheets of information and perform detailed analysis of data as requested using a variety of district and state data bases. Compile information into and extract information from district and department information databases, outside website and database sources. Oversees and directs the maintenance of the website for the departments within the division. Creates, manages and maintains multimedia presentations. Coordinates committees and prepares correspondence, agendas, minutes, and arrangements for the committees. Assist in the preparation of reports for the Board of Education, as well as for state and federal reporting for the school district. Assist in managing/monitoring department/division processes and/or projects. Prepare, organize, and maintain project documents. Track, follow up on and coordinate action items until satisfactory completion. Administer bookkeeping, accounting and financial functions utilizing the district financial system; including but not limited to vendor invoices and disbursing funds; purchase orders and requisitions; recording financial transactions; monitoring budget and other department accounts. Coordinate with the Executive Assistant to the Superintendent to ensure that Board and District Policies for the remain current for designated areas of oversight. Maintain department files and databases. Make conference/workshop arrangements including air travel, hotel reservations, and registrations. Perform other duties as assigned.

EDUCATION AND TRAINING: High school diploma or equivalent.

EXPERIENCE: Experience is preferred but may not be necessary for hiring.

CERTIFICATES, LICENSES, & REGISTRATIONS: Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES: Oral and written communication skills. English language skills; multilingual skills preferred. Interpersonal relations skills. Personal computer and keyboarding skills. Customer service and public relations skills. Critical thinking and problem solving skills. Ability to maintain confidentiality in all aspects of the job. Ability to manage multiple tasks/priorities with frequent interruptions. Ability to promote and follow Board of Education policies, Superintendent policies and building/department procedures. Ability to communicate, interact and work effectively and cooperatively in a team setting Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE: Operating knowledge of and experience with personal computers and peripherals. Operating knowledge of and experience with Microsoft Office, email/calendar systems, financial software, publishing software. Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

Durango School District 9-R is an equal opportunity educational institution and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to treatment, or employment in educational programs or activities which it operates, or any other applicable status protected by federal, state or local law.

Primary Location Durango School District 9-R

Salary Range $23.30 minimum to start / Per Hour Shift

Type Full-Time