Finance Assistant

Community Connections, Inc.   Durango, CO   Full-time     Finance
Posted on February 6, 2024

Formed in 2023, Our Own Lives is a new disability services organization that will begin providing direct services to the disability community in Southwest Colorado in July of 2024. To be ready for the July 2024 date, staff are now being hired. We serve individuals and families in Archuleta, Dolores, La Plata, Montezuma, and San Juan Counties. Previously the direct services arm of Community Connections, Inc., we have decades of experience providing person-centered, inclusion-focused supports to the disabled community on its own terms. Applicants with disabilities are encouraged to apply. Remote work options available.

The Finance Assistant supports the Finance Department with processing accounts payable and accounts receivable, maintaining and processing all billing, recording receipts of funds, maintaining, and processing payroll, and assisting with the annual audit and yearly budget preparation.

Knowledge and Abilities:

Must be organized, be able to follow directions with limited supervision, and have an attention to detail. Experience with accounting software (Abila/MIP preferred) and strong Excel skills. Nonprofit accounting or bookkeeping experience preferred. Ability to commute for business, when needed. If driving, must possess a drivers’ license in the state they reside and current auto insurance. Satisfactory completion of all background checks and references, including Motor Vehicle Record is required.

Must have a high school diploma or high school graduate equivalent with three years professional experience in accounts payable, payroll, working in an accounting system, and Excel. $19.90/hour +Benefits, medical, dental, vision available to purchase; paid life insurance; Aflac and Legal Shield available to purchase; 401K; PTO (CAL); Employee Assistance Program (EAP); Paid holidays. More details and application available at www.communityconnectionsco.org.

Title: Finance Assistant

Reports to: Chief Financial Officer/Accounting Manager

FLSA: Hourly/Non-exempt

Date Revised: 01-31-2024.

Job Description: This position will require working closely with the Accounting Manager and CFO to process accounts payable, bimonthly payroll, and post accounts receivable and revenue transactions in Abila/MIP (accounting ERP) and Therapy (service provider software). Furthermore, this position will require processing all billings via Colorado Health Care Policy & Financing (HCPF). All employees will uphold our mission, vision, and values.

Responsibilities:

Accounts Payable Job Duties: · Responsible for processing A/P checks and direct deposits per Finance Department’s schedule. Processes unscheduled checks per CFO’s discretion.

Verifies the account coding on invoices, inputs the correct account and amount, and posts to the correct period in Abila/MIP. Pays vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments when needed, and appropriate approval is on invoices. Voids checks in Abila/MIP. Maintains historical records by saving all invoices with check stub attached for filing. Make any necessary entries in Abila/MIP for distribution of petty cash by the Office Manager as reported. Responsible for generating, reviewing for errors, printing, and mailing 1099’s to contractors, IRS, and Social Security. Scan in documentation from “Contractor’s Checklist” to the correct folder in SharePoint. Maintains contractors’ expiration dates. Protects organization's value by keeping information confidential.

Payroll Job Duties: Verifies approved timecards reconcile to payroll batch and that all changes are supported by Personnel Action Forms (PAF). Verifies mileage and reasonable departments are used by employees. Verifies all changes in, and exports batch to be processed by APS (HR and payroll software). Updates payroll records by entering changes in exemptions, insurance coverage, direct deposit accounts, and job title and departments. Prepares reports by compiling summaries of earnings, taxes, deductions, and time off. Updates the payroll errors report and payroll analysis report. Exports deduction report so HR Assistant can approve benefit payment. Resolves payroll discrepancies by collecting and analyzing information. Provides payroll information by answering questions and requests. Maintains payroll operations by following policies and procedures and reporting needed changes. Responsible for updating and making 401k changes and deductions in the APS payroll system. Submits 401k payments. Protects organization and their employees by keeping information confidential.

Accounts Receivable Job Duties: Posts State, Medicaid, OJT, Client, and all other payments by recording cash, EFTs, checks, and credit card transactions in Abila/MIP. Makes all entries for checks received and remotely deposited by the Office Manager per their report. Posts all revenues to Abila/MIP and verifies the revenue account for appropriateness. Processes monthly statements for clients. Maintains records of invoices, “debits and credits”.

Billing Processor Job Duties: Reviews invoices and billing worksheets received from Program Managers to verify that they have been approved for billing. Performs the data entry for the billing as well as rebills in Therap, ensures appropriate service is inputted in billing system, ensures the amount billed is accurate and is within timely filing. Remains knowledgeable concerning the State and Medicaid websites: Maintains billing spreadsheets in the Finance and Program folders. Saves HCPF generated reports in the accounting folder. Maintains all source information for billings such as invoices and billings sheets from managers. Maintains a working relationship with the staff at HCPF Attends mandatory training requested by HCPF. Protects organization's value by keeping information confidential and is in compliance with the 5010 HIPAA regulation.

General Duties: · Updates job knowledge by participating in training opportunities. · Promotes our mission and agency in the community. · Assist as needed in providing data and information to Auditors for annual audit. · Any/all reasonable duties as assigned.

Core Competencies: · Functional/Technical Skills · Patience · Priority Setting · Problem Solving · Quality of Work Output · Technical Learning · Timeliness of Delivery & Output

Knowledge and Abilities: Must be organized, be able to follow directions with limited supervision, and have an attention to detail. Ability to commute for business, when needed. If driving, must possess a drivers’ license in the state they reside and current auto insurance. Satisfactory completion of all background checks and references, including Motor Vehicle Record is required.***

Qualifications: Must have a high school diploma or high school graduate equivalent with three years professional experience in accounts payable, payroll, working in an accounting system, and Excel.

Physical Demands of the Job: These essential tasks may be performed with or without accommodation or assistive technology. Employees in this position may spend significant hours on the computer writing and corresponding. The employee must be able to read text on the computer and paper documents. Communicating with others via email, letters and telephone is required. An employee in this position will use a laptop computer and may also have documents and files that they will need to transport within and outside the office. The employee will be required to attend meetings, training and other community activities within the region of Southwest Colorado, with the possibility of occasional travel within Colorado or out of state to training or conferences.

***Please consult Human Resources for questions regarding specific criminal convictions and/or traffic violations that may preclude employment.

To Apply: Please apply at www.communityconnectionsco.org – Employment page. Complete the screening questions, click on “Submit Application”, and then complete the Community Connections application. Upload your resume and cover letter.