Sales Administrative Assistant

Sales Administrative Assistant

Company Description: Ballantine Communications is a leading media organization with three prominent regional newspapers dedicated to delivering in-depth reporting, compelling narratives, and insightful analysis. Our mission is to inform, engage, and empower our readers through high-quality journalism and help grow businesses through our strategic marketing and advertising strategies.

Position Overview: The Sales Administrative Assistant will play a pivotal role in supporting our sales team, ensuring operational excellence, and optimizing sales strategies across our three newspapers. The ideal candidate will have a strong background in sales support, data analysis, and process improvement, with a keen eye for detail and a passion for media.

Key Responsibilities:

Sales Support: Assist the sales team by managing schedules, preparing sales materials and presentations, and coordinating sales meetings and training sessions.

Data Management: Collect, analyze, and report sales data to identify trends, measure performance against sales targets, and support strategic planning efforts.

Process Optimization: Streamline sales processes and workflows to improve efficiency and effectiveness, including the management of sales tools and CRM systems.

Customer Relations: Serve as a liaison between the sales team and clients, ensuring timely responses to inquiries and facilitating the resolution of issues.

Collaboration: Work closely with other departments, including marketing, finance, and editorial teams, to ensure alignment on company goals and initiatives.

Market Research: Conduct research to identify market trends, potential clients, and competitive insights to support sales and marketing strategies.

Administrative Support: Handle administrative tasks related to the sales department, such as contract management, expense tracking, and compliance with sales policies and procedures.

Qualifications: Associate's degree in Business, Marketing, or related field preferred. 2+ years of experience in sales operations, sales support, or a similar role, preferably in the media industry. Strong analytical skills with the ability to interpret sales data and generate actionable insights. Proficient in CRM software and Google Suite. Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines. Strong communication and interpersonal skills, with a focus on customer service. Ability to work independently and as part of a team in a fast-paced environment.